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 Association Business »
To see the 2005 CPA Report click here.
Click on each item below for a explanation of that budget item.
OLCA Budget
| Administrative Expense |
2011-12 |
2010-11 |
2009-10 |
2008-09 |
2007-08 |
|---|
| Accounts Receivable/Payable |
| | $7,800.00 | $7,800.00 | $6,000.00 |
A part-time paid contractor; responsibilities include purchase orders, organizing bills, preparing checks (which must be signed by two of four board members) and balancing the checkbook.
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| Minutes Recorder |
| | $3,200.00 | $3,200.00 | $2,500.00 |
A part-time paid contractor to record and keep official minutes at all OLCA meetings.
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| Records Keeper |
| | $10,000.00 | $8,000.00 | $15,000.00 |
A part-time paid contractor; duties include recording income and expenses, updating names and addresses of lot owners, preparing billings, answering escrow and lot owner questions.
|
| Ballot Tabulation |
| | $300.00 | $300.00 | $300.00 |
Fee paid to the Friends of Puna's Future (before 2009, League of Women Voters) for counting and certifying ballots.
|
| BOD Liability Insurance |
| | $3,500.00 | $3,500.00 | $3,500.00 |
Insurance to protect board members from lawsuits involving OLCA matters.
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| Bond Insurance |
| | $1,000.00 | $1,000.00 | $1,000.00 |
Insurance needed for those who handle OLCA monies.
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| CPA |
| | $1,500.00 | $1,500.00 | $2,500.00 |
Certified Public Accountant
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| Legal/Professional Fees |
| | $7,000.00 | $3,000.00 | $3,000.00 |
Other professionals we may need to hire on occasion (lawyers, engineers, etc.)
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| Liens Expenses |
| | $2,000.00 | $800.00 | $2,000.00 |
It costs us money to place each lien. This is recouped when the liens are cleared. Due to the Murakami case, we can no longer just place a lien, we must first get a judgment, then get a lien for the amount of the judgment. Our liens use to cost us $25 to place, but now this is expected to cost as much as $1,000 just to place a lien due to legal costs.
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| Collections Expenses |
| | $2,000.00 | $2,000.00 | $2,000.00 |
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| Facility Rental |
| | $400.00 | $400.00 | $400.00 |
Fees paid to rent meeting space.
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| Office Supply/Phone |
| | $1,400.00 | $1,400.00 | $1,000.00 |
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| Postage |
| | $3,000.00 | $3,000.00 | $3,500.00 |
Newsletter mailings account for the majority of this expense.
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| Printing |
| | $2,100.00 | $2,100.00 | $1,800.00 |
Mainly for newsletters, which are mailed out using volunteers.
|
| Property Tax |
| | $600.00 | $600.00 | $400.00 |
Tax on the community lot at 35th and Orchidland.
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| Website |
| | $240.00 | $240.00 | $240.00 |
Fee paid to our internet service provider to host the website. Website design and maintenance is a volunteer position.
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| Miscellaneous |
| | $200.00 | $200.00 | $200.00 |
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| Contingency |
| | $15,000.00 | $15,000.00 | $0.00 |
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| Administrative Expense TOTALS |
$0.00 |
$0.00 |
$61,240.00 |
$54,040.00 |
$45,340.00 |
|---|
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| Administrative Income |
2011-12 |
2010-11 |
2009-10 |
2008-09 |
2007-08 |
|---|
| Administrative Fee (RMC to BOD fund) |
| | $56,240.00 | $49,040.00 | $45,340.00 |
A portion of the MRMA (decided annually by the Board) is put into this account to support administrative functions of the Board and Road Maintenance accounting.
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| Liens Cleared |
| | $2,000.00 | $2,000.00 | $3,000.00 |
Money received when liens are cleared. This money is used to cover the expenses of placing and recording the lien.
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| Transfer/Refinance Fees |
| | $3,000.00 | $3,000.00 | $3,000.00 |
When a property is sold we collect $25 from escrow to cover the cost of recording the changes and updating our records.
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| Litigation Fees |
| | $0.00 | | |
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| Bank Interest |
| | $0.00 | | |
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| Misc |
| | $0.00 | | |
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| Administrative Income TOTALS |
$0.00 |
$0.00 |
$61,240.00 |
$54,040.00 |
$51,340.00 |
|---|
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| Road Expenses |
2011-12 |
2010-11 |
2009-10 |
2008-09 |
2007-08 |
|---|
| Administration fee (to BOD fund) |
| | $56,240.00 | $49,040.00 | $45,340.00 |
These are detailed below under Administrative Expenses. They are not directly related to road maintenance.
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| Paving Fund |
| | $5,330.00 | $5,330.00 | $5,530.00 |
A annual billing of $100.00 per tmk for the paving fund sent out in October, IF approved at the April Membership meeting.
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| Capital Fund |
| | $3,280.00 | $3,268.00 | $3,268.00 |
$85 ($65 before 2009) MRMA collected goes into the capital fund. This is for large expenses such as the grader and tractor.
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| Equip. Storage |
| | $7,400.00 | $3,600.00 | $0.00 |
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| Fuel/Oil |
| | $3,500.00 | $5,000.00 | $10,000.00 |
An expense that has increased greatly as the cost of petroleum products has risen.
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| Liability Insurance |
| | $8,000.00 | $8,000.00 | $8,000.00 |
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| Contingency/Misc Fund |
| | $3,000.00 | $3,084.00 | $10,584.00 |
A fund for unexpected large expenses (like lava tube collapses).
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| Main Roads- |
| | | | |
To better project our expenses we split the main roads from the side roads. Main roads are given priority. As more roads are paved the amount needed for main roads will decrease, allowing us to spend more on side roads.
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| Labor |
| | $4,000.00 | $4,000.00 | $4,000.00 |
We contract one equipment operator to maintain the roads and equipment.
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| Materials |
| | $4,000.00 | $4,000.00 | $11,500.00 |
For cinder, gravel, etc.
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| Equip. Rental |
| | $750.00 | $750.00 | $750.00 |
On occasion we must rent equipment for particular projects.
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| Side Roads- |
| | | | |
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| Labor |
| | $11,000.00 | $12,500.00 | $26,000.00 |
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| Materials |
| | $20,000.00 | $22,000.00 | $28,000.00 |
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| Equip. Rental |
| | $1,000.00 | $1,000.00 | $1,000.00 |
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| Small Tools |
| | $800.00 | $800.00 | $800.00 |
For the purchase of small hand and power tools.
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| Trash Removal |
| | $600.00 | $600.00 | $600.00 |
When significant amounts trash or other debris (cars, washer/dryers, etc) is left on the roads we must pay to have it removed.
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| RMC Phone |
| | $700.00 | $700.00 | $700.00 |
This phone is used to communicate with the road manager and equipment operator.
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| Road Manager |
| | $8,400.00 | $8,400.00 | $12,000.00 |
We contract a road manager to oversee and direct maintenance of the roads. The road manager, along with the Road Maintenance Committee, is responsible for deciding which roads to work on, coordinate delivery of material and maintain and buy necessary equipment.
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| Equip. Maintenance |
$2,400.00 | | $0.00 | | |
Spent for repairs on the tractor, grader and other equipment.
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| Truck Insurance/Registration |
| | $0.00 | | |
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| Road Expenses TOTALS |
$2,400.00 |
$0.00 |
$138,000.00 |
$132,072.00 |
$168,072.00 |
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| Road Income |
2011-12 |
2010-11 |
2009-10 |
2008-09 |
2007-08 |
|---|
| MRMA 2411 lots x $85 x 80% |
$127,500.00 | | $127,500.00 | $125,372.00 | $125,372.00 |
Our main source of income is the yearly MRMA, billed in March at $85 per tmk ($65 in 2008 and before) (except for those lots that front Highway 130). Lots with a special use are charged a higher rate, based on the usage. 80% is used here as our hoped-for member participation rate in any given year.
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| Receivables (old MRMA's) |
$3,000.00 | | $3,000.00 | $3,000.00 | $40,000.00 |
MRMA past due fees that we project collecting during the fiscal year.
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| Bank interest |
$2,000.00 | | $2,000.00 | $2,000.00 | $2,000.00 |
Interest earned on our bank accounts.
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| Late payment interest |
$2,000.00 | | $2,000.00 | $2,000.00 | $2,000.00 |
Charged against past due fees.
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| Donations |
$500.00 | | $500.00 | $500.00 | $500.00 |
Some community members send in extra money for various projects.
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| MRMA Previous Years |
$3,000.00 | | $3,000.00 | $3,000.00 | $3,000.00 |
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| Road Income TOTALS |
$138,000.00 |
$0.00 |
$138,000.00 |
$135,872.00 |
$172,872.00 |
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Orchidland Community Association
